Position Classification

Version: 0001
Renewal Date: 7/1/2026

Objective #

The University of Tennessee Foundation, Inc. (UTFI) strives to ensure that all employment positions, exempt and non-exempt, are classified and assigned to an equitable pay grade or band in light of the duties and responsibilities of each postion.

Policy #

General Policy #

The UTFI Office of Talent Management (UTFI TM) will classify and assign each position a title and paygrade/band. In doing so, UTFI TM will consider the education, experience, skill, duties, effort and responsibilities inherent in each position and by way of comparison to other positions with UTFI. The review and classification process will also consider UTFI’s TM0016 Compensation Philosophy and related compensation policies. Subject to oversight and guidance from the President and Chief Executive Officer, the Chief Financial Officer is the final management authority on all decisions under the classification and compensation system.

A. Position Descriptions: Each supervisory is responsible for maintaining accurate, up-to-date position descriptions for all positions in the supervisor’s area of responsibility. Supervisors will collaborate with UTFI TM as needed to meet this requirement. UTFI TM will maintain a master file of active position descriptions available as a resource to any UTFI employee.

B. New Positions: Requests for new positions should be made through UTFI TM. The request must have vice chancellor or designee approval and should include the following information:

1. Anticipated salary and benefits (including any cell phone allowance) and budget source for funding the same.
2. Estimated start-up and operating costs (i.e. new computer, travel budget for development officer) and budget source for funding the same.
3. Proposed position description.
4. Any other information deemed appropriate.

See TM0013 Recruiting Policy.

C. Legal Requirements: Various federal and state laws regulate numerous position classification and compensation issues, including child labor, minimum wage, overtime pay and record-keeping. UTFI TM is responsible for determining which job classifications are exempt and non-exempt in light of these laws and regulations.

1. Exempt versus non-exempt status is based on the duties and responsibilities of an individual position, the required educational level and the compensation provided.
2. Exempt employees are paid a salary and are not entitled to overtime pay or compensatory time.
3. Non-exempt employees are paid on an hourly basis and are entitled to overtime pay at one and one-half times their regular rate of pay for any hours worked in excess of 40 during the workweek. Supervisors must consult with UTFI TM for all overtime calculation needs that require manual calculation outside the payroll system.

Scope and Application #

This policy applies to all UTFI employees, including full-time staff, part-time staff, student workers, student interns and temporary staff for the organization.

Penalties/Disciplinary Action for Non-Compliance #

Violations of the policy and any subsections herein may be cause for disciplinary action up to and including termination of employment.

Policy Administration #

The table below identifies the responsible senior official, contact information and administrative responsibilities of policy matters.

Subject Matter	Office Name/Position Title	Email/Web Address
Authority	UTFI Senior Official of Talent Management	[email protected]
Point of Contact	UTFI Executive Director of Talent Management	[email protected]
Policy Location	Public Listing
Policy Review Schedule	Annual Review

History of Revision #

Related Policies/Guidance Documents #

Policy:

TM0013 Recruiting Policy
TM0016 Compensation Philosophy