1.4.48 Online Auctions Procedure

EFFECTIVE: 3/4/2021 · REVISED: 6/08/2021

Before the Auction

1. The Host will contact the UTFI business office to discuss the Foundation’s master service work agreement with Handbid, which will be used to facilitate the contract.
2. Once approved, please submit the Handbid Event Notification Form to alert the UTFI Online Engagement Team and UTFI Constituent Management of the event.
3. The Host is responsible for creating a Handbid account.
   NOTE: The unit is also responsible for administering the account and for building the online auction. Handbid provides all training, support, and documentation.
4. Once the Handbid account has been created, the UTFI Online Engagement team ([email protected]) will connect the Handbid account with the UTFI Stripe account to allow for online payment transactions.
5. In order to obtain approval for sponsorships, the Host must submit the UTFI Sponsorship Request Form.

During the Auction

1. Promptly submit a daily transaction report (template) to UTFI Constituent Management ([email protected]) each day that money is accepted via Handbid, splitting each transaction into gift credit amount and non-philanthropic (NP) amount.
2. Notify UTFI Constituent Management at [email protected] if the Handbid event close date changes for any reason.

After the Auction

1. The Host will notify UTFI Constituent Management of all sponsorships.
2. UTFI Constituent Management will reconcile the transaction report with the Stripe report.

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